Gate/Campus Entry Request Form – Visitors, Vendors & Guests

Gate Pass/Campus Entry Request Form

All non-employee visitors & Students must complete this Entry Request Form through an AUS faculty or staff member. Independent requests by visitors will not be accepted. Entry is subject to prior approval and compliance with AUS security protocols. A valid Emirates ID must be presented at the gate Note: Access will not be permitted without completing the mandatory AUS Security Briefing.
Requester Information
Name*

First NameLast Name
Email*
[email protected]
Department:*
Category of Visitor*
Please Specify*
Is this gate pass request for an event?
What is your current place of residence?*
Event Notification and Vendor Release & Waiver of Liability Request

Notify the Office of Safety and Crisis Management of upcoming internal events. This form must be completed by AUS departments, student organizations, or approved staff planning to hold events on campus. Submission is required to coordinate health and safety inspections, special requirements, logistics support, and to obtain Health and Safety approval
Health and Safety Approval
Event Name
Organizer Name
Organizer AUS ID*
Organizing Department / Unit / Club*
AUS Email Address*
Contact Number*
Please enter a valid phone number.Format: (000) 000-0000.
AUS Category*
Event Location*
Event Date & Time- From*

MonthDayYear
Date
Hour MinutesAM/PM Option
Event Date & Time- To*

MonthDayYear
Date
Hour MinutesAM/PM Option
Event Type*
Lectures & Seminars – Guest lectures, research talks, faculty seminars.Conferences & Symposiums – Academic gatherings to present research.Networking Events – Academic and industryAcademic Entrepreneurship EventsWorkshops & Training – Skill-based or technical sessions.Thesis/Dissertation DefensesOther:
Orientation Programs – For new students.Cultural Festivals – Global Day, Carnivals, Celebrations of different nationalities, traditions, and arts.Talent Shows, Music & Drama Performances – Student-led artistic events.Student Club Activities – Debates, exhibitions, film screenings, etc.sOther:
Career Fairs – Employers meet students for internships and jobs.Networking Events – Alumni–student or industry–student connections.Entrepreneurship Events – Start-up pitches, hackathons, innovation challenges.Other:
Intercollegiate Competitions – University-level tournaments.Intramural Sports – Campus-based teams and leagues.Fitness & Wellness Activities – Yoga sessions, fun runs, health fairs.Sharakah and Admission Related.Other:
Cultural-related events.Volunteer Programs – Blood donation campaigns, charity campaigns.Awareness Events – Mental health week, sustainability & environmental campaigns.Community engagement activities.Fundraising Campaigns.Emergency Preparedness & Safety Outreach.Other::
Graduation/Commencement – Formal recognition of student achievements.Founders’/University Day – Celebrating institutional milestones.Award Ceremonies - Recognizing excellence among students, faculty, or staff.Honorary Degree Conferral Ceremony.Other:
Faculty/Committee Meetings – Decision-making bodies.Town Halls – Open sessions with leadership.Strategic Planning Sessions – Institutional development meetings.Other:
Vendor Promotional & Marketing Campaigns.Other:
Alumni Reunion Dinners / Homecoming Weekends – Gatherings for graduates to reconnect with classmates, faculty, and the university.Alumni Networking Nights – Industry-focused or regional meetups.Fundraising Galas & Dinners – Events that also support scholarships or campus development.Distinguished Alumni Talks – Inviting accomplished graduates to inspire current students.Other:
Other:*
Provide more details
Event Description:*
YesNo

Uploads (A): AUS Vendor Release and Waiver of Liability Form*

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Uploads (B): Valid Trade license and other Authority Approvals*

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Uploads (C): Emirates ID of the Authorised Signatory*

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Uploads (D): Floor Plan Showing the proposed Location for the Vendor within the selected location/building*

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Permit Recipient's Email ID:
[email protected]
Visitor Information
Purpose of Visit*
Other please specify*
Describe Activity as per the Purpose of Visit*
Visit Location (s) on Campus*
Specify other Location*
Full Name of Visitor/Vendor/Guest*

First NameLast Name
YesNo
Visitor Details: (Note: Attach Emirates ID copy for Each Visitor)*
Visitor/Vendor/Guest Email*
[email protected]
Contact Number*
Please enter a valid phone number.Format: (000) 000-0000.
Please Upload a copy of Emirates ID/Passport*

Attaché more than one file
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Attachments: Emirates IDs/Photos/Visitors List Upload

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Organization Name (if applicable)
Start Date of Visit*

DayMonthYear
Date
Hour MinutesAM/PM Option
End Date of Visit*

DayMonthYear
Date
Hour MinutesAM/PM Option
Does the visitor require vehicle access?*
Required Parking Slots *
Vehicle details*
Upload Vehicle Registration Card (If available):

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Remarks
By submitting this request, I acknowledge that I have read and understood the American University of Sharjah’s Security Policy and Procedures, administered by the Campus Security Department – Office of Protocol & Security.I agree to follow all applicable campus security, access, and parking regulations designed to ensure a safe environment for the AUS community.I understand that the responsible use of permits and privileges is expected at all times, and that any misuse or misrepresentation may be addressed in accordance with university policies and UAE regulations.
Date*

MonthDayYear
Date
Name*

First NameLast Name
Choose Location to send Map Details*
Should be Empty:

Rows	Name of the vendor	Selling Food and Beverages (live cooking )	Selling Food and Beverages (No live cooking)	Selling Non Food items
Vendor Name:

Gate Pass/Campus Entry Request Form

Requester Information

Visitor Information